Before we get into the notes I just wanted to make a point of clarification as I would like to avoid miscommunication and information being taken out of context.
The notes below are my interpretation of what I hear at the meetings for the time I am present and they include matters which I think the public will want to be aware of.
These notes are not fully inclusive of all items on the agenda and are not verbatim notes. If you have questions or want clarification about anything I have noted I would definitely recommend reading the official agenda first provided below as well as reading the official meeting minutes when they are available.
My intent for these posts is to keep the community informed regarding what is happening in town as I know it can be difficult to attend meetings and read through all of the agenda’s and minutes.
Jan 24th, 2023
Click here for agenda
Tree on Mill Street property- Tree is growing into the older storm water management system. Town Staff after researching as directed by Council has recommended removing the tree and then decommission the storm management system. Deputy Mayor Rentsch suggested using our camera to confirm if the tree is actually affecting the system and if so remove the tree as part of decommissioning the system and not removing the tree first and then decommissioning. Town staff will use the camera and bring back the updated information to Council.
6.1. Rogers Telecommunications – “Fibre to the Home” Project – City quality internet, 166 km of fibre optic cable within the township. Click here for more information. Almost done the design phase, no cost to any resident this is in conjunction with the government. Once the design is done then contractors will be door knocking for residents to give permission, if residents are not with Rogers they have the option of having the fibre optic installed and ready but not connected. Estimate is 2 months before Rogers will be reaching out to residents to see if they are interested.
-Public Meeting under Sections 34 and 51 of the Planning Act 11:00am 10.1. Application Z13-2022 for a Zoning By-law Amendment. Submitted by Deanna Tuckey for the property located at 073535 Sideroad 24-25. The purpose and effect of this application is a zoning amendment to permit a reduced exterior
side yard set back and to increase the lot coverage to accommodate an extension to the north side of the garage.Public Meeting and Recommendation Report-Council Reviewed and Approved.
10.2. Application CDM01-2022 for a Common Element Condominium. Submitted by Van Harten Surveying Inc. c/o Jamie Laws. The purpose and effect of this application is for a residential plan of condominium containing 24 townhome units, condominium road and landscaped area. The condominium is a Common Element Condominium-Public Meeting and Recommendation Report- Retaining wall and fencing is part of the common element. Council Received the report, voted (Councillor Dart and Latam Opposed) and passed.
9.1.1. Accounts Receivable-Received and approved
9.1.2. Accounts Payable-Received and approved
9.1.3. Community Centre Accounts Payable – deskside-Council asked some questions of Town staff regarding the report and then approved.
9.1.4. Monthly Procurement Report-Council Reviewed and approved
9.1.5. By-law Enforcement Monthly Report-Page 19 on Agenda-Speed Sign Stats (Public School)-1099 vehicles on average passing per day, 781 of which are speeding. Council discussed
9.1.6. CAO Update – verbal update
9.1.7. Report – New Administration Accounting Assistant-Helena Snider was the successful applicant. Position starts Feb 6th, 2023.
9.1.8. Report – Assumption of Cachet Phase 1 and Block 30-Council voted and approved the assumption.
9.1.9. Report – Annual Cost of Living increase for employee remuneration-Council approved the cost of living increase to staff remuneration, effective July 1, 2023, at
a rate of 6.5%
9.1.10. Report – Grass Cutting on Town-owned or managed lands- Councillor Latam expressed concern for cutting grass on private property and the cost and resources involved. Council discussed and approved town staff to procure grass cutting services from an outside contractor for 2023. Town staff will reach out to the property owners that they have been cutting a piece of grass in the past and let them know they will no longer be cutting that grass and it will now be the property owners responsibility.
9.1.11. Report – Human Resources Policy Updates-Page 62 on Agenda– Council discussed Staff continuing education and increasing clothing allowance to align with inflation.
9.1.12. Report – Land Acknowledgement
CAO Update – verbal update
-CAO is meeting with IT provider to technology for Council members
-Charging station for By Law Enforcement Electric Vehicle at the Sewage Plant.
-Orangeville Hydro and the town have an existing agreement for doing the water meter billing, an updated agreement will be coming before council at the next meeting.
-2023 Budget meeting this Friday at 1:30pm
Public Works Superintendent-Verbal Update
9.3.1. Report – Planning Update
9.3.2. Recommendation Report – 10 Watson Road Z08-2022 and SPA01-2022- Addendum here. Councillor Jonker and Latam expressed concerns about the comments from the Towns engineering firm. Deputy Mayor Rentsch said that although there are some issues with the application he is in support of it as he said we need more of this industrial land development in town. Councillor Dart expressed concerns with the noise from the development and how it will impact residents. Council approved the
Verbal Update-Page 177 on Agenda
CURRENT FILE UPDATE:
• Z13-2022 – 073535 Sideroad 24-25 Roll #113250 ON AGENDA
• CDM01-2022 – Hamilton Lane Block 43 Plan 7M-73 ON AGENDA
• SPA02-2022 – 202373 County Road 109 Roll #100300 – 2nd submission received
• Z08-2022 & SPA01-2022 – 10 Watson Road – Zoning & Site Plan ON AGENDA
• B03-2022 – 174354 County Road 25 – Lot Line Adjustment FORM 4 issued Jan 16/23, File Closed
• B01-2022 BH AGRI Ltd – 241010 Concession Road 2-3 – Lot Line adjustment Clearing Conditions
• 22T-202201 Grand Valley Business Park (Thomasfield) Clearing Draft Plan Conditions
• 22T-201501 Thomasfield Phase 3A-2 (Plan 7M-78) – Issuing Municipal Approvals
• 22T-201501 Thomasfield Phase 3B – Finalizing Pre-Servicing Agreement
• 22T-201502 MOCO Farms Subdivision – Clearing Draft Plan Conditions
End of my notes as I had to leave the meeting at this point.
Disclaimer- These are my personal notes from the meeting. The purpose of these notes is to give an update on what is happening around the Town of Grand Valley. If you would like to view the official agenda and minutes you can find that here.