Before we get into the notes I just wanted to make a point of clarification as I would like to avoid miscommunication and information being taken out of context.
The notes below are my interpretation of what I hear at the meetings for the time I am present and they include matters which I think the public will want to be aware of.
These notes are not fully inclusive of all items on the agenda and are not verbatim notes. If you have questions or want clarification about anything I have noted I would definitely recommend reading the official agenda first provided below as well as reading the official meeting minutes when they are available.
My intent for these posts is to keep the community informed regarding what is happening in town as I know it can be difficult to attend meetings and read through all of the agenda’s and minutes.
August 13th, 2024
Click here for agenda
Deputations
Presentation (Virtual) – Michelle Hunter, Program Manager, Rural Ontario Medical Program- Page 24 on Agenda. Council Discussed and let Michelle know that there are some housing option available in Grand Valley for the program participants.
Unfinished Business
Lameront/Sahm Drainage Works – Engineers Report Tender Award of Drainage Works
-Engineer’ Report – Tender Results – Lameront/Sahm Drainage works- Page 39 on Agenda
Recommendation
THAT Drainage Engineer’s Tender Report dated August 6, 2024, re: Tender Results: Lameront/Sahm Drainage Works be hereby received;AND FURTHER THAT the tender for the construction of the
Lameront/Sahm Drainage Works submitted by Hanna & Hamilton Construction Co. Limited in the amount of $65,398.75 including H.S.T. be accepted; AND FURTHER THAT staff be directed to notify the assessed owners that the tender has been awarded and the starting date proposed by the Contractor.
Staff Reports
CAO/Clerk
Report – Conservation and Demand Management Plan 2024-2029- Page 42 on agenda
Recommendation
THAT Council receives the CAO/Clerk’s Report – Energy Conservation and Demand Management Plan 2024-2029,AND THAT Council approves the Energy Conservation and Demand Management Plan 2024-2029 as presented.
Report – Live Streaming and Recording of Public Council Meetings Policy Recommendation- Page 66 on Agenda. Council discussed the turn around time for recording availability. Councillor Latam questioned the chair being able to terminate/interupt the live stream and proposed that it should be staff and not the chair (item 7 on the policy/procedure manual).
THAT Council receive Report – Updates – Live Streaming and Recording of Council Meetings and Launch of Re-Designed Municipal website; AND FURTHER THAT Council approves the draft Live Streaming and Recording of Public Council Meetings Policy; AND FURTHER THAT Council directs staff to prepare and
present an amendment to the Town’s Procedural By-law 2024-10 to include a section for Live streaming and Recording of Council meetings.
Report – CAO Progress Update-Page 77 on Agenda
Treasurer
-Report – Treasurer’s Update- Page 83 on Agenda, council discussed treasurer report and discussed penalties for property tax and alternative payment arrangements. Council asked Treasurer to bring forward recommendations for consistency regarding procedures and policies for property tax payments and penalties.
Public Works
Report – Public Works Update-Page 97 on Agenda, Leeson Street traffic cushion install is set to take place the week of August 12th. Notice has been distributed to local residents and emergency services.
End of my notes as I had to leave the meeting at this point.
Disclaimer- These are my personal notes from the meeting. The purpose of these notes is to give an update on what is happening around the Town of Grand Valley. If you would like to view the official agenda and minutes you can find that here.
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